INVOICING
INVOICING
Embedded Files
Invoice template and invoicing instructions
Invoice template and invoicing instructions
Green marked fields contain information about you. Fill in your name and address, the identification number = trade license number (IČO), your tax number if you already know it (DIČ) the name of your bank and number of your bank account, and the VAT payer information at the very end. Always give details that are officially registered, see for example the website https://justice.cz/.
Yellow marked fields have to be updated on a monthly basis. Fill in the invoice number, the invoice date (always the last day of the month - e.g. in your March invoice, there will be 31.3.), the payment due date (always the last day of the next month - e.g. in your March invoice, there will be 30.4.), the month, and the total. In case of any bonus or deduction, add it to your invoice as well (bonuses or deductions are always located in Schoolpartner under the customer to which they relate, i.e. invoice them on the invoice for that customer). Please make sure that these pieces of information are correct and complete.
Blue marked fields contain the customer’s information (= school). Do not edit any part of invoicing information of individual customer! You choose the customer based on Schoolpartner. When you close the month, Schoolpartner will show you different subtotals based on particular customers, a separate invoice must be issued for each customer/school. You will find the complete list of customers below.
In your schedule, there may be courses from different language schools thus different customers. You will make as many invoices as different customers you have. Please send them as individual pdf files to invoicing@eduagroup.cz.
In the event that you are not eligible for the Compensation / CLO, invoices must be submitted no later than 12:00 (midday) of the first calendar day of the following month. The system will display this information, i.e. that you are not entitled to the CLO, at the monthly closing date.
In the event that a CLO entitlement potentially arises, you will see a message in Schoolpartner that the close-down is awaiting confirmation / has been confirmed and the deadline for submitting invoices is extended potentially until 12:00 noon on the 6th day of the following month. The conclusion of the verification process will always be announced by a message in Schoolpartner and by email. We would appreciate it if you do not wait until the deadline to send invoices and send them as soon as possible after the message appears or as soon as you receive an informative email.
Important
Important
Each invoice must have a unique number, without a number our finance department cannot process the invoice. The numbering format is optional, we recommend the year/invoice number format (e.g. 2024/01).
The invoice cannot be handwritten, please prepare the invoice electronically and send it in PDF format.
The format of the amount invoiced must be without commas, i.e. do not use e.g. 7,620 CZK but only 7 620 CZK.
Always provide the invoicing information as it appears on the justice.cz website (= officially registered), both your details and ours (details of the individual EDUA Group companies are also listed below).
The list of customers
The list of customers
James Cook Languages, s.r.o.
Národní 416/37
110 00 Praha 1
IČO: 26753456
DIČ: CZ26753456
DIČ pro DPH: CZ699006155
School of languages, s.r.o.
Národní 416/37
110 00 Praha 1
IČO: 27641074
DIČ: CZ27641074
Jipka moje jazykovka, s.r.o.
Národní 416/37
110 00 Praha 1
IČO: 27385906
DIČ: CZ27385906
DIČ pro DPH: CZ699006155
Jipka - vzdělávání, s.r.o.
Národní 416/37
110 00 Praha 1
IČO: 28504895
DIČ: CZ28504895
DIČ pro DPH: CZ699006155
Specific information for VAT payers
If you are teaching for School of languages, s.r.o., issue the invoice to James Cook Languages, s.r.o..
If you are teaching for Jipka - vzdělávání, s.r.o., issue the invoice to Jipka moje jazykovka, s.r.o..
As a VAT payer, always state the last chargeable date = DUZP (always the date of your last lesson in the month). Please note: the invoice date and the last chargeable date cannot be more than 14 days apart from each other, if that is the case, use the same date in both fields.
Invoicing - SLOVAKIA
Invoicing - SLOVAKIA
Invoicing information for teachers working in Slovakia (Slovak IČ number).
Always issue invoices according to the customers you teach for (you will see this in the monthly close-down), with the following exception:
If you are teaching for School of languages, s.r.o., issue the invoice to James Cook Languages, s.r.o..
If you are teaching for Jipka - vzdělávání, s.r.o., issue the invoice to Jipka moje jazykovka, s.r.o..
The invoicing details for individual customers can be found above on this page. Always issue invoices without VAT, transferring the obligation to the customer.
Please note!
Since invoicing is carried out from Slovakia to a customer registered in another EU country (the Czech Republic), and if you are not registered for VAT, it is necessary to:
Apply for VAT registration as a person registered under Section 7a of the VAT Act electronically (as when filing a tax return). This is not a standard VAT registration; the package of obligations is significantly smaller than the obligations of a "full-fledged" VAT payer.
You will then be assigned a VAT number immediately, within approximately 7 days at the latest. The VAT number is only used for the purpose of selling and purchasing services within the EU. With this registration, you are not entitled to deduct VAT from purchases. This VAT number will be used when trading with partners outside Slovakia and will be stated on VAT returns and declarations.
Furthermore, you are required to prepare a quarterly (or monthly) VAT summary report and submit it to the Financial Administration by electronic means.
Should you have any issues with your invoices, contact the HR department (teacher.hr@eduagroup.cz).
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